Greater Cleveland Immigrant Support Network Blog
This is the Greater Cleveland Immigrant Support Network Blog test post, at 9:30pm on Tuesday.
Greater Cleveland Immigrant Support Network
Article I. Name
The name of this organization shall be the Greater Cleveland Immigrant Support Network, hereby referred to as GCISN.
Article II. Purpose
Preserve and restore justice for immigrants and other persons targeted by ethic, racial, or religious discrimination and persecution through
1) Educating the public and legislature about civil right abuses and the plight of detainees and their families
2) Empowering individuals victimized by discrimination and persecution through education, information, and referrals
3) Identifying and addressing social issues experienced by communities
4) Fund raising to promote the goals of GCISN
Article III. Membership
Section 1. Membership is open to all those who are committed to the mission of the organization and pay dues as determined by the Board of Trustees.
Section 2. Members shall have all the rights, responsibilities, privileges, and services of GCISN, shall be entitled to one vote on each matter submitted to the vote of the membership and shall be eligible to hold office.
Section 3. GCISN shall not discriminate against any person with respect to membership, services, hiring or promotion on account of age, race, creed, sex, national origin, disability, sexual orientation, or marital status.
Section 4. Suspension of Membership
A. Suspension. Membership may be suspended for just cause as decided by a majority vote of the Board of Trustees
B. Reinstatement. Any member who has been suspended may have his/her membership reinstated by a majority vote of a quorum of the Board of Trustees
C. Notice and Hearing. No member shall be suspended without being provided with a 30 day prior written notice of reasons for the suspension and without being given an opportunity to defend himself/herself before the Board of Trustees.
Article IV. Officers
Section 1. Officers: Officers shall include the President, Vice President, Secretary, and Treasurer.
Section 2. Terms of Office: The officers shall be elected for a two year term of office.
Section 3: Nominations and Elections: Officers shall be elected by the members of GCISN at the Annual Meeting from a slate presented by the Nominating Committee and from nominations from the floor upon the consent of the person nominated.
Section 4. Removal: With a majority vote, the Board of Trustees may remove any officer for just cause and declare such an office vacant. The officer shall be given an opportunity to be heard before removal action is taken. No officer shall be removed from office without being given a thirty (30) day prior written notice. The officer removed from office under the provisions outlined above must relinquish all papers, documents and other paraphernalia pertaining to the office at the time notification is given.
Section 5. Duties of Officers:
1. Shall be Chairperson of the Board of Trustees and the Executive Committee and shall perform such other duties as ordinarily pertain to this office, and
2. Shall call regular and special meetings, and
3. Shall appoint the Chairpersons of Standing Committees with the approval of the Executive Committee, and shall appoint all other necessary committees except as otherwise herein noted, and
4. Shall make interim appointments to fill vacancies in an elected office with the approval of the Board of Directors, and
5. Shall have the authority to make contracts with the approval of the Board, and
6. Shall, with the approval of the Board of Trustees, be responsible for hiring, supervising, and terminating GCISN employees.
A. Vice President
1. Shall discharge the duties of the President when the President is unable to act, and
2. Shall carry out any other duties assigned by the President.
3. Shall become President following his/her term of office as Vice President.
1. Shall record and keep the permanent minutes of all membership and Board Meetings, and
2. Shall keep a current register of the members and affiliates of the GCISN, and
3. Shall perform all the duties in common to the office of Secretary, and
4. Shall act as, or appoint, a temporary chairperson in the absence of both the President and Vice President.
1. Shall collect dues, receive monies payable to GCISN pay all bills, and expend these monies in accordance with the fiscal policies and budget established by the Board,
2. Shall present written financial reports quarterly. This shall be done at Board Meetings or by mail/email to the members of the Board of Trustees,
3. Shall have the authority to sign checks,
4. Shall determine the location of GCISN financial accounts, with the approval of the Board of Trustees,
5. Shall prepare and file necessary tax forms,
6. Shall serve as Chairperson of the Finance Committee.
Section 5. Succession of Officers:
1. In the event the President is unable to fulfill the term of office to which elected, the Vice President shall succeed to the office of the President for the balance of the unexpired term.
2. Should the Vice President be unable to assume responsibility for completing the term of office, the Secretary shall preside until an election is held.
B. Other Officers: In the event any other officer is unable to fulfill the term of office to which elected, the President, with the approval of the Board of Directors, shall appoint member to that office. The member appointed shall be entitled to hold office for the unexpired term of the originally elected officer.
Article V. Board of Trustees
Section 1. Responsibilities: The Board of Trustees shall be responsible for all policy setting and procedural aspects of GCISN.
Section 2. Composition: The Board of Trustees shall be composed of a minimum of the four elected officers of GCISN, and may include the following: representatives of the communities served; chairpersons of standing committees; and members of the community at large who are committed to the mission and goals of GCISN.
Section 3. Duties:
A. To meet as often as deemed necessary by the President, but no less than four times a year, to direct the affairs of GCISN in order to accomplish the stated purpose of GCISN. Meeting of the Board of Trustees may also be called by a majority of the Board Members. All meetings of the Board of Trustees of GCISN shall be open to attendance by the membership but only members of the Board of Trustees shall be entitled to vote.
B. To plan and oversee all education, service, and advocacy programs,
C. To approve an annual budget including determination of membership dues,
D. To organize fund raising campaigns
E. To organize GCISN membership meetings,
Section 4. Quorum: A majority of Board Members shall constitute a quorum for transacting business.
Section 5. Executive Committee: The Executive Committee shall be composed of the President, Vice President, Secretary, and Treasurer. After the election, this Committee shall meet and approve the President's selection of Standing Committee Chairpersons. It shall also act for the Board of Trustees in special cases requiring immediate action when a meeting of the Board of Trustees cannot be convened. The Secretary shall record all actions taken by the Executive Committee and send copies of those minutes to the members of the Board of Trustees.
Section 6. Removal: With a majority vote, the Board of Trustees may remove any member of the Board of Trustees for just cause and declare such a position vacant. The trustee shall be given an opportunity to be heard before removal action is taken. No trustee shall be removed from office without being given a thirty (30) day prior written notice. The trustee removed from office under the provisions outlined above must relinquish all papers, documents and other paraphernalia pertaining to the position at the time notification is given.
Section 7. Conflict of Interest:
A. Any member of the Board of Trustees who will benefit from the actions of the Board shall fully disclose any conflict of interest and shall not vote when an issue is deemed by the Board or the member to be a conflict of interest.
B. Employees of GCISN shall be excluded from the Board of Trustees.
Article VI. Deposits, Contributions, Gifts, Contracts
Section 1. Receipt of Monies: The Board of Trustees shall be empowered to accept dues, affiliation fees, contributions, grants, and special gifts for GCISN. These shall be duly deposited in accounts held by GCISN and accounted for by the Treasurer, quarterly to the Board of Trustees and to the membership at the annual business meeting. An informal audit performed by someone chosen by the Board of Trustees shall occur bi-annually. An official audit shall occur as needed.
Section 2. Contracts: The Board of Trustees shall be empowered to use the monies received to conduct the business of GCISN. The Board shall be granted the authority to enter into contract with others for needed services.
Section 3. Disbursement of Assets at Time of Dissolution: Should GCISN dissolve, assets shall be distributed to 501-C3 organizations(s) whose goals are consistent with those of GCISN. The distribution of assets shall be directed by the Board of Trustees.
Article VII. Committees
Section 1. Standing and Special Committees. Committees may be created, as necessary, by the Board of Trustees. All committees are responsible to the Board of Trustees. All Committee Chairpersons are voting members of the Board of Trustees.
Section 2. Appointment of Chairpersons: The President shall appoint Committee Chairpersons from the membership list. These appointments shall meet the approval of the Executive Committee, and shall be for a term of two years, but not to extend beyond the term of the office of the President. The Chairperson of each committee may appoint members to the committee with the approval of the Board of Trustees.
Article VIII. Meetings:
Section 1. Annual Business Meeting: An annual business meeting of the membership of GCISN shall be held within six months of the close of the fiscal year. Notice shall be sent to the membership no later than thirty (30) days prior to the meeting. The meeting shall be held for the purposes of voting for officers when appropriate and reporting to the membership the activities of the Board of Trustees.
Section 2. Special Meetings: A written petition for a special meeting signed by no less than twenty-five (25%) of the voting membership and presented to the President of GCISN shall constitute a requirement that a special meeting be called within thirty (30) days. At any special meeting no matters other than those set forth in the notice shall be acted upon.
Section 3. Quorum: At Annual or Special Meetings, the presence and/or written, telephone or faxed proxy of 20% of the voting membership shall constitute a quorum.
Article IX. Dues and Affiliation Fees
Section 1. Establishment of Amount of Dues: The amount of dues paid by the members of GCISN shall be determined by the Board of Trustees.
Section 2. Payment of Dues and Fees: Annual dues and fees are due and payable at the beginning of the fiscal year. Dues and fees may be paid by check, money order or other payment method as determined by the Board of Trustees. However, cash shall not be accepted.
Section 3. Waiving and Reducing Dues: The Treasurer, with approval of the Board of Trustees, has authority to waive or reduce dues for those with special financial circumstances. However, non-dues paying members are not entitled to vote or hold office.
Section 4. Fiscal Year of GCISN: The fiscal year of GCISN shall be from July 1 to June 30.
Article X: Position on Public Policy Issues: No individual member shall speak for GCISN on any issue or policy until such time as the Board of Trustees shall have adopted a policy on that issue.
Article XI. Amendments
Section 1. Proposal of Amendments: Amendments to these Bylaws may be proposed by;
A. A two-thirds (2/3) vote of the Board of Trustees, or
B. The membership over signatures of not less than on-third (1/3) of the total voting membership.
Section 2. Ratification of Amendments: Proposed amendment(s) shall be presented at any duly called meeting of the Board of Trustees following which it shall be presented in writing to the voting membership. Voting shall be by mailed ballot. All returned ballots must be postmarked not later than thirty (30) days after the date of mailing to be counted. The proposed amendment must be ratified by two-thirds (2/3) of the returned ballots.
Article XII. Parliamentary Procedure
Section 1. Questions of Order: All questions of order not provided for in these Bylaws shall be determined by parliamentary usage as found in Roberts Rules Of Order, Newly Revised.
Section 2. Precedence of Bylaws: These Bylaws, as adopted, shall supersede all other previous constitutions and amendments adopted the GCISN.
Completed May 17, 2005
Ratified June 7 ,2005